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Business Title:
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Purchasing Manager
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Requisition #:
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USAMI-1075
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Country:
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United States
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State/Province:
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North Carolina
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City/Town:
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Charlotte
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Position Type:
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Full Time - Regular
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Field of Interest Category:
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Meetings & Incentives (Groups)
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Shift:
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Scheduled Work Hours:
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Percent of Travel:
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0%
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Relocation:
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No
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Language(s) Required:
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English - Read
English - Speak
English - Write
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Job Description:
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Are you looking for a new and exciting opportunity with a company that works hard, but knows how to have fun, too? You’ll find that we have a distinctly different company culture.
BCD Meetings & Incentives is rapidly becoming one of the leading global providers of meetings, group incentive travel and creative services for some of the world’s most prominent corporations. Our unique difference is that we bring together resources at a local level, centralize processes on a regional level and leverage our distinctive global presence to deliver the value and results our clients set out to achieve.
We are an independent operating unit within one of the largest and fastest growing travel companies in the world. We are proud of that. We are also one of the best places to work because of our fundamental commitment to our employees. To find out more about our company, visit us at www.bcdmi.com.
We currently have an exciting Purchasing Manager position open in Charlotte, NC. The Purchasing Manager is responsible for site selection, vendor contract negotiation, savings generation, budgeting, billing, and client management of assigned meetings. They will be responsible for managing meetings that require Purchasing Only and Contract Administration, and act as back up for Program Managers as necessary (full program manager duties).
Responsibilities Include:
Consult with Program Manager and Client during research of venues ensuring both client and program manager requirements are considered in meeting specifications.
Prepare preliminary budgets and communicate budgetary information to Program Manager and Client throughout the purchasing process.
Utilize preferred vendors for quality of service and maximum pricing advantage.
Maintain positive supplier relationships.
Initiate vendor contact for information and pricing on assigned meetings.
Maintain the highest level of quality, professionalism and integrity when negotiating with suppliers.
Negotiate all supplier contracts for the best possible prices and concessions in order to meet client’s expectation of 15% savings on meeting spend.
Keep vendors up-to-date on proposal status. Block appropriate space and release all space not needed on a timely basis.
Keep abreast of new destination options, well-priced seasonal destination options and “hot date” offerings.
Coordinate site inspections with suppliers, air and planning departments. Prepare appropriate site inspection material for clients.
Enter and update meeting information in meeting management technology. Keep database and savings information accurate.
Monitor hotel penalties for rebook opportunities.
Adhere to all deadlines and turnaround times.
Ensure internal and external reporting requirements are met.
Initiate client billing and invoicing.
Develop and maintain relationships with Meeting Hosts to ensure repeat and new business.
Consult with meeting clients and make appropriate suggestions to ensure meeting success.
Schedule turnover meeting with Program Manager and Client at the signing of the contract.
Act as backup for the Program Manager when they are traveling (full Program Manager duties).
Participate in strategic sourcing initiatives.
Assume and perform other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position.
Qualifications:
Minimum three (3) years purchasing/meeting planning experience
Proficient in Microsoft Word and Excel
College Degree strongly preferred
Knowledge of accounting and payment process
Travel industry and destination knowledge
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